Membership Terms And Conditions

MEMBER OBLIGATIONS. This Agreement is a legally binding obligation for which I am financially responsible. If I have a Paid in Full membership, I acknowledge that the fee paid is not refundable under any circumstances. If I have a term membership, my membership will automatically renew after the term ends and I will continue to be billed according to my regular billing schedule unless I provide notice of cancellation. A term membership has an early cancellation fee. I agree not to conduct any kind of commercial or business activity in the Facility and will not act as a personal trainer for anyone within the Facility. I understand I am responsible for updating my address and contact information.

CANCELLATION. After my right to cancel period noted earlier (if any), I may cancel my membership by giving notice by filling out a cancellation form within the Facility. The notice will be effective from the day the form is signed and in doing this accept the 14 day notice period. I will be required to pay all fees up until the final debit date and any outstanding fees for other services already supplied to me, regardless of whether or not I use the Facility after the date of my notice. If collection or legal services are needed to collect any unpaid amount, I am responsible for all costs of collection, including solicitor’s fees of Facility Owner and/or Licensor. If I die or become totally or permanently disabled, upon reasonable written notice to the Facility with proof of the death or disability, either I or my estate may cancel this Agreement and receive a prorated refund of the unused portion of membership fees incurred.

MEMBERSHIP FREEZE. I have the right to freeze my membership for a total of 6 week at any one time and a total of 10 weeks per annum, during which time I will not be charged standard membership dues. I must provide written notice for this change to take effect of my next billing cycle. For Paid in Full memberships, a freeze cannot be placed on the account nor can they be extended for any amount of time. A membership cannot be cancelled during a freeze period, the 14 day notice period can only come into effect with an active billing cycle. 

FACILITIES AND SERVICES. The Facility reserves the right at any time to delete, discontinue, repair, or replace the facility equipment without any effect on this Agreement. The Facility may be closed for up to two weeks each year for maintenance purposes.

PRICES. From time to time, and not more than once per year, the Facility Owner may need to increase the price of my membership fees. The Facility will give at least 30 days’ notice of any incoming price increase and will make it very clear when the price increase will take effect and how much my membership will cost after the increase. During this period, I will have my usual right to terminate my membership in accordance with the membership terms and conditions. If I do not terminate the membership by the date given to me in the notice, then the price of my membership will be increased in accordance with the notice provided.

MINIMUM AGE. All membership holders of the Facility must be a minimum 14 years of age. All minors under the age of 18 are restricted to access during staffed hours only, and a parent or legal guardian must sign the membership agreement. 

LIMITATION OF LIABILITY. I agree that, except for any legal responsibility that Facility Owner or Licensor cannot exclude in law (such as for death or personal injury), Facility Owner and Licensor are not legally responsible for any: (i) losses that (a) were not foreseeable to me and them when the contract was formed or (b) were not caused by any breach on the part of Facility Owner or Licensor; (ii) business losses; or (iii) losses to non-consumers.

ACCESS CARD. I understand that only authorised members or guests may access the Facility and I am not permitted to share my access card with anyone else. Access cards are not returnable and non-refundable. The access card has been issued to enable me to securely access the Facility in accordance with the terms of my membership. If I lose or misplace the card, I need to contact the Facility to remove the card immediately. If I require a replacement card, I understand I will be charged for the replacement card at the then-current rate. 

MISCELLANEOUS. This is the whole Agreement between the parties with respect to the Membership Terms and Conditions and supersedes any prior understandings or agreements of the parties whether written or oral, express or implied. With the exception of pricing changes from time-to-time as noted above, this Agreement may not be amended or modified except in a writing signed by both parties.

PAYMENT AUTHORISATION. For purposes of this payment authorization, the term "I" refers to the new member whose name appears above as the primary account holder and whose signature appears below. "You" refers to the financial institution where I hold an account. I authorize you to pay membership fees on my behalf to Facility Owner (or its designee) in the amount of the membership plan I have selected. These payments will continue until I submit a written notice of cancellation of my membership to the Facility as instructed in this agreement. I agree I am bound by the membership payment terms and unpaid account balance due upon cancellation. I agree that you will be fully protected in honoring these direct debits and that your treatment of them and rights in respect to them are the same as if personally signed by me.

I understand that if I terminate the agreement or stop the automatic membership payment arrangement in a manner not described in the agreement, I may be liable to the Facility Owner for damages for breach of contract.



DEFINITIONS. In this Agreement, "the Facility Owner" an independent Company. "The Facility" means the Facility at which the agreement is signed. "I" means the person whose name and signature appear on this Agreement. "Licensor" means the brand owner.

PHYSICAL CONDITION AND NO MEDICAL ADVICE. I confirm that I am in good physical condition and have no medical reason or impairment that would prevent me from my intended use of PD HeadQuarters® facilities. I understand and acknowledge that the Facility Owner and Licensor will not and cannot provide me with any medical advice. If I have any health or medical concerns now or after I join, I will discuss them with my doctor before using the facilities.

GUEST REQUIREMENTS. I understand I may be expected to show proper identification when I enter the facility.

RULES AND REGULATIONS. I agree to follow any facility rules posted at the facility or communicated by facility staff. Licensor or the facility may, in its sole discretion, modify its rules or policies without notice at any time. Facility rules may vary by location.

DAMAGED, LOST OR STOLEN PROPERTY. I understand that the Facility Owner and Licensor are not responsible for any of my personal property that is damaged, lost or stolen while in or around any PD HeadQuarters® location. I understand and agree that I am liable for all damage I cause to the equipment or physical infrastructure of the club facility and will reimburse the facility Owner for any damage I cause.

LIABILITY FOR PROPERTY. The facility Owner is not liable to me for any personal property that is damaged, lost or stolen while on or around facility premises including, but not limited to, a vehicle or its contents or any property left in a locker. If I cause any damage to the Facility, I am liable to the Facility Owner for the cost of repair or replacement.

VIDEO NOTICE. I may not take unauthorized photos or videos anywhere in the Facility. I understand that the Facility uses unmonitored video surveillance and access card usage is logged, which both may be retained by the Facility for future use.

By acknowledging electronically, I affirm, understand, and agree to the Guest Facility Usage Terms and Conditions, Payment Authorization, Membership Terms & Conditions and Privacy Policy.


Updated 25th September 2021